An Employment Equality Plan for
the Northern Ireland Court Service
2007 - 2009

Northern Ireland Court Service
www.courtsni.gov.uk

Should you require any further information Northern Ireland Court Service
About the Court Service please visit our Information Centre
Website at www.courtsni.gov.uk or Windsor House
Alternatively contact us at our Information Bedford Street
Centre. Belfast BT2 7LT

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a wide range of alternative formats. Facsimile 028 9041 2390
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made to the Information Centre. Email informationcentre@courtsni.gov.uk
www.courtsni.gov.uk

Contents:

Foreword
Introduction
Background
Action Plan 2007 – 2009
Year 1
Year 2
Year 3
Targets
Programme to attract under represented groups. Appendices

Foreword by the Director

I am pleased to introduce our second 3 year employment equality plan, which sets out the Northern Ireland Court Service’s continuing plan to achieve a workforce, which is reflective of the community. This plan is to cover the period 2007-09.

The Court Service is already recognised for its work to achieve equality of opportunity under Fair Employment regulations. This plan builds on that achievement, by outlining how the Court Service intends to ensure equality of opportunity in employment for people with different political opinion, religious belief, race, gender, age, marital status, sexual orientation, whether or not they have a disability and whether or not they have dependants.

This plan has been developed to cover all aspects of employment, so that equality of opportunity might be experienced, by all persons, throughout their career with us.
By doing so we believe that public confidence will be maintained in the Northern Ireland Court Service as a fair and ethical employer who offers equality of opportunity to all employees.

David Lavery
Director, Northern Ireland Court Service

Introduction

The purpose of the Northern Ireland Court Service (Court Service) is to facilitate the business of the courts and to give effect to the enforcement of judgments.

The review of the Criminal Justice system in Northern Ireland carried out in 2000, reported that public confidence in the justice system in Northern Ireland could be enhanced in a number of ways. One of the recommendations was that:

“..whatever machinery is devised for administering criminal justice matters after devolution, it should have as a primary task the development of a concerted and proactive strategy for securing a “reflective” workforce in all parts of the system”

The development of an employment equality action plan was the Northern Ireland Court Service’s response to that recommendation. This second plan describes achievements to date, work that is ongoing, and sets out our programme of action for the next three years. If any major workforce changes take place a review of the demographic data will be undertaken and the validity of this plan over its unexpired term will be assessed.

This plan demonstrates the Court Service’s ongoing commitment to equality of opportunity for all staff and achievement of the strategic objective to establish a workforce that is reflective of the community.

The plan is in two parts:
Part 1 – 3 year Timetable of Activity.
Part 2 – Employer of Choice Programme.

Background

The Court Service has key policies in place, which support equality of opportunity and fair treatment, both in recruitment and employment. Those policies are:

The Equality Scheme

This scheme describes how the Court Service in carrying out all of its functions will promote equality of opportunity between persons of a different political opinion, religion, race, gender, age, marital status, sexual orientation, whether or not they have a disability and whether or not they have dependants.

The Equal Opportunities Policy

The aim of this policy is that all eligible persons shall have equal opportunity for employment and advancement in the Northern Ireland Court Service on the basis of their ability, qualifications and skills.

The Diversity Strategy

The diversity vision is to create a culture where differences are recognised and valued with a view to maximising the efforts of individuals and optimising their contribution to the organisation.

The combined effect of the Equal Opportunities Policy, Diversity Strategy and Equality Scheme is to bring in and bring on the right people to deliver our business, in a working environment that offers fair participation and equality of opportunity.

The Court Service undertakes regular reviews of workforce flows by gender and religion and the effectiveness of people management policies in accordance with Fair Employment Regulations. The regulatory authority, the Equality Commission for NI have not requested or recommended any points for action in this area.

The Employment Equality Plan is specifically aimed at fulfilling the recommendation of the Criminal Justice Review.

Achievements against the Employment Equality Plan 2004-2006 are contained in
Appendices 1 and 2

Diversity Champion

The Court Service has appointed a member of the Management Board, Laurene McAlpine, as a Diversity Champion for the organisation. The Diversity Champion’s role is to contribute to our aim of taking diversity issues into account in everything the Court Service does. She will ensure that perspectives of under-represented groups are heard in the top decision-making body of the organisation, and promote departmental policies and procedures that are free from discrimination. This means that she will ensure that Court Service policies are fully inclusive, encourage attendance at diversity events, fulfil an advocacy role and exemplify taking personal responsibility for valuing diversity.

The Court Service currently monitors religion, race, age, gender and disability status of staff. There is a recognised under-representation of males and a perceived under- representation of people with disabilities and people from ethnic minorities. Activities designed to address the under-representation in these groups have been built into the plan. We also continue to expand the categories of data captured on the staff database.

The Court Service is one of the 7 main statutory criminal justice organisations involved in delivering criminal justice in Northern Ireland. The Criminal Justice Board which is composed of the heads or senior officers from the 7 main organisations has developed an overarching diversity strategy. Due regard has been given to that strategy in the development of this plan.

Equality Impact Assessment

The Northern Ireland Court Service has made a commitment in its Equality Scheme to screen all policies for potential adverse differential impact on any of the 9 groups contained in section 75 of the Northern Ireland Act 1998.

This plan has been submitted for equality screening and after due consideration was screened out for Equality Impact Assessment.

Part 1 Proposed Action Plan 2007- 2009

The following plan has been informed by the outworking and success of our previous plan for the years 2004 -2006 which was developed in consultation with the Equality Commission for Northern Ireland (Equality Commission).

The Equality Commission have welcomed the original Employment Equality Plan acknowledging in their letter of response that it was a “very detailed action plan which embraced all the relevant equality areas” and recognising the Plan as “a model of good practice”.

Some of the work carried out to inform the revised plan includes:

This plan is aligned with the organisational Corporate Plan and the Fair Employment monitoring periods and will cover the period 2007-2009.

Targets

By 31 December 2009

Review

The report of the Criminal Justice Review contained an acknowledgement that “It will take time to get a reflective workforce and we do not recommend compromising the merit principle in order to achieve this objective.”

We therefore recognise that a reflective workforce at all levels will take time to achieve, and that on the expiration of the 3 years contained in this action plan, a review of progress will take place and areas will be identified for a further action.

Progress Reporting

By 31 March each year a report of progress against targets and activities will be published on the organisational website.

Timetable of Activity

Year 1 (By 31 December 2007)

Equal Pay

Employment Policies

Working Environment

Year 2 (By 31 December 2008)

Equal Pay

Employment Policies

Working Environment

Year 3 (By 31 December 2009)

Equal Pay

Employment Policies

Working Environment

Part 2 Employer of Choice

A Programme to pro-actively encourage under-represented groups to view the Northern Ireland Court Service as an Employer of Choice

Background

The Report of the Review of the Criminal Justice System in Northern Ireland states that:

“The attainment of a workforce that is, at all levels, and in its constituent agencies, broadly reflective of the community in Northern Ireland, by religious background, gender and other categories identified in section 75 of the Northern Ireland Act 1998, is an objective for the criminal justice system which we strongly endorse. It will take time to get there and we do not recommend compromising the merit principle in order to achieve this objective.”

This programme demonstrates the Court Service’s ongoing commitment to equality of opportunity for all staff and our desire to affect through lawful means a workforce that is reflective of the community.

The implementation of this programme will also promote good relations between persons of different political opinion, religious belief and race by offering outreach and employment opportunities.

Defining Under-representation

To define whether a group is under-represented we need to monitor the proportions of each group in the workforce and make a comparison against a recognised benchmark. The NI Census 2001 provides a benchmark for community background and gender in the workplace. In relation to the other section 75 groups monitoring protocols have not yet been decided therefore any perceived under-representations in these groups cannot yet be measured. Whilst no definitive measurement of all groups is available, from the data that is available, under-representation of people from ethnic minorities and people with disabilities is perceived. The programme will include specific measures targeted at these groups.

Maintaining Public Confidence

The Equality Commission have advised that the desire to increase the proportions of under-represented groups, must be balanced with the need to maintain the confidence of those sections of the community that already have confidence in the criminal justice system.

The programme must be sufficiently flexible, that the focus can be changed or removed if balance is being or is close to being achieved. Demographic change is slow to respond to external influence so we must be sure that we can halt the process when necessary. The safest method to achieve this is a slow but steady change. The Disability Discrimination Act 1995 allows for positive action in respect of people with disabilities, which for other groups might constitute discriminatory action.

Employer of Choice

The programme will from time to time contain all or some of the following elements:

Internal
External

Measurement of Effectiveness

The effectiveness of the programme can be measured by the reduction in under- representation both in the applicant profile and the appointee profile. In order to ensure that the programme does not damage public confidence in the Court Service as a fair employer, the programme should be reviewed annually. See annex 4 for proposed review template.

Various elements of the programme will show benefits over different timescales. These timescales can be categorised into:

Recommendations

That the programme of activity should be decided on a year on year basis.

Programme for 2007

Key Area  Activity  Results expected
Activity to achieve immediate impact  Targeted advertising  Any AO schemes to be widely advertised in areas of high proportions of under-represented groups, to ethnic minority community groups and to disability sector organisations
Removal of barriers to fair participation  To continue removal of requirement for 5 GCSE’s for disabled people and responding to individual requests for reasonable adjustments as required  0-2 years
Activity to Achieve Medium-term impact  Recruitment Fairs  To participate in recruitment fairs
Surveys Conduct targeted new entrant surveys Take action on areas of weakness identified by staff survey 2-5 years
Exit interviews Conduct targeted exit interviews with under–represented groups
Activity to Achieve Long-term impact Work placements Invitations for work placements targeted at under-represented groups including ethnic minority children and children with physical disabilities 5-10 years

Appendix 1
Report of Progress against Targets and Objectives in the Northern Ireland Court Service Employment Equality Plan 2004-2006
Targets - By 31 December 2006

Target  Achieved?  Comments
To increase the representation of Roman Catholics in the Administrative grade (AO) to 42,7% on the assumption that 2 recruitment schemes take place in that time Yes The current Roman Catholic representation at the AO grade of staff with known religion is 43%,Two recruitment schemes took place one in 2004 the other in 2005,The Equality Commission advised that welcoming statements for Roman Catholics were no longer required in advertisements
The number of applicants for posts at Deputy Principal and Grade 7 will be gender reflective of the applicant pool Yes An examination of the gender representation at all grades over the past 11 years shows a shift in the distribution of males and females at all tiers up to Senior Civil Service, The previous trend of under-representation of females at the higher grades has changed with the proportions in each grade reflecting the grade below, The trend at Senior Service grades is still for an under-representation of females
90% of part-time working applications will be facilitated within 8 weeks Yes All flexible working applications were facilitated,118 contracts of employment were amended to facilitate work life balance choices  

Appendix 2
Review of Activities contained in the 3 year Timetable

Activity Year timetabled Achieved? Comment
Equal Pay Reviews 2004,2005,2006 Yes
Shortening of pay ranges and clear and transparent progression arrangements 2004,2005,2006 Partial The department has continued to shorten pay bands year on year and staff are aware of how their annual pay rise is calculated The current method of calculating pay progression is not transparent, in that staff are unable to easily calculate their ‘journey time’ from the bottom to the top of their pay band The department is attempting to address this issue by introducing more transparent arrangements as part of the ongoing 2006 pay negotiations

Appendix 3
Gender Equality and Diversity Benchmarking

“Opportunity Now” – is a business-led campaign that works with employers to realise the full potential of women at all levels and in all sectors of the workforce. Every year Opportunity Now members from the public, private and education sectors participate in the UK’s single largest survey of employer practices. The Northern Ireland Court Service is a member of Opportunity Now, and in 2005, participated in the benchmarking exercise, along with 158 other organisations.

The standards awarded are;

Platinum- indicates a score of 95-100,
Gold – indicates a score of 80-94,
silver indicates a score of 50-79 and
bronze – indicates a score of 25 – 49.

The Court Service achieved Gold Standard, having an overall score of 92%. The sector in which we benchmark is central government. Our score in this exercise benchmarks above the average scores for central government employers.

Table comparing the NI Court Service score against the Central Government Benchmark

NI Court Service  Central Government Benchmark
Motivate - Strategic vision and commitment  94% 84%
Act - Operational action  91%  81%
Impact - Monitoring participation and evaluation  91%  69%
Overall 92% (Gold) 78% (Silver)

Evaluation

The Court Service previously participated in this benchmarking exercise in 2003. The results of that exercise were that the Court Service benchmarked at the same average standard as other organisations in the same sector.

The results of the 2005 exercise show that the Court Service benchmarked higher than other organisations in the same sector.

This demonstrates an improvement in the management of diversity in the NI Court Service.

For further information on the work of the
Northern Ireland Court Service please contact Northern Ireland Court Service Information Centre
Windsor House Bedford Street Belfast BT2 7LT

Telephone 028 9032 8594
Facsimile 028 9041 2390
Textphone 028 9041 2920
Email: informationcentre@courtsni.gov.uk
www.courtsni.gov.uk